For GO: Prepared Programs in New York
Last updated May 2020
Kings reserves the right to change prices, to cancel or change courses and to amend timetables at any time prior to enrollment and to make additions or amendments to these terms and conditions by giving one month written notice to all affected parties.
Application Fee: There is a non-refundable application fee payable before the processing of your application. You or your agent must send your completed application form with relevant transcripts and any supplementary documentation to Kings USA Admissions. We will acknowledge your application within 24 hours (Monday to Friday) and, if accepted, send an offer of a place within 4-5 working days.
2. Offer of a place
Our offer of a place will include a study plan based on your academic ability and English language level. The offer will include an invoice for tuition, accommodation, plus applicable fees.
3. Visa documentation
Once we have received your deposit, we will hold a place and send all relevant visa documentation including the I-20, provided that you have submitted proof of financial solvency and all other financial requirements. Please advise us as soon as your visa is granted.
4. Payment of fees
Fees can be paid by money order, credit card, or bank transfer. Bank charges for both sending and receiving banks are payable by the sender. IMPORTANT: when making your payment please ensure that you transmit sufficient funds to cover the bank charges and to cover the dollar amount shown on the invoice at the exchange rate of the day. Payment by credit card is subject to a surcharge of 2%, AMEX 3.5%.
Full fees are due by the course start date. You will not be allowed to attend classes if fees are outstanding. You will be required to leave the course if you are not able to produce payment or proof of payment.
5a. Cancellation due to visa refusal
If your visa is refused, all fees will be refunded.
5b. Cancellation/Withdrawal for other reasons
- If you cancel prior to the start of scheduled classes or never attend class (no show), all tuition, accommodation and insurance fees will be refunded, less any actual costs incurred. The enrolment fee and other service charges (airport transfer, courier fee, campus support fee) are non-refundable up to a maximum total of $500.
- If you are accepted by Kings and enter the US on the school's I-20 and subsequently cancel prior to the start of scheduled classes or never attend class (no show), Kings may retain: - For an enrollment period of fewer than 12 weeks, all the tuition charges for up to four weeks, actual housing costs incurred, and a maximum total of $500 for non-refundable charges. - For an enrollment period of 12 weeks or more, all the tuition charges for up to six weeks, actual housing costs incurred by the institution, and a maximum total of $500 for nonrefundable charges.
If you are unable to complete your course after beginning studies, the following tuition refunds apply.
5b (i) First Period of Financial Obligation (Initial Enrollment)
For students whose last day of attendance occurs at any point in the first four weeks, Kings will retain all charges applicable to the first four weeks.
For students whose last date of attendance occurs after the first four weeks but before or at the mid-point of their period of financial obligation, Kings will retain a prorated amount of tuition.
For students whose last date of attendance occurs after the midpoint, Kings will retain all of the charges for that period.
5b (ii) Subsequent Periods of Financial Obligation or Enrollment periods (Extensions)
For students who have completed the first period of financial obligation or extended their enrollment at Kings, but whose last date of attendance occurs before or at the
midpoint of any subsequent period of financial obligation, Kings will retain a prorated amount of tuition for that period.
For students whose last date of attendance occurs after the midpoint of any subsequent period of financial obligation, Kings will retain all of the tuition for that period.
5c. Cancellation of accommodation
To cancel accommodation, a minimum of four weeks notice must be given in writing to Kings staff. A refund will be made of the unused accommodation fee less the applicable notice period.
Students who move out without giving the proper notice period, or who must leave the residence due to conduct or disciplinary reasons, will be charged 4 weeks accommodation fees in lieu of notice. A partial week may be counted as one week’s accommodation.
5d. Cancellation of Insurance
Insurance will be charged for all used weeks. A pro-rata refund will be made of the unused weeks. Students who do not give notification of cancellation (no show) or withdrawal will be charged the cost incurred from the start date to the date of determination of withdrawal/cancellation.
6. General notes on refunds
- Bank charges — all refunds are paid minus any bank charges.
- Refunds are made to the fee-payer.
- Accommodation deposits — will be refunded to the fee-payer after deductions for any disbursements or damages.
- Late arrivals — no refunds are given for time missed due to arriving late for courses.
- Refund Due Dates
- If you never attend class (no-show) or cancel prior to the class start date, all refunds will be made within 45 days of the first scheduled date of class or the date of cancellation, whichever is earlier.
- If you withdraw, the refund due will be calculated using the last date of attendance and will be paid within 45 days for the documented date of determination.
- The date of determination is (a) the date you give notice of withdrawal to Kings; (b) the date Kings administratively withdraws you, or (c) the date Kings terminates you due to your failure to adhere to our attendance, conduct, or student progress policy.
- If you provide advanced notice of withdrawal such that the 45-day window ends before the last date of attendance, the refund will be paid within 45 calendar days from the last date of attendance.
- Prorated refunds will be calculated on a weekly basis. When determining the number of weeks, Kings will consider a partial week the same as if a whole week were completed if you were present at least one day during the scheduled week.
- In the event of Kings cancelling or terminating a course, a full refund of all unused fees will be made.
- Non-refundable fees include courier fee, registration fee, airport transfer, campus support fee and housing application fee. Refund amounts will be based on a student’s last date of attendance.
- In the event no notice of withdrawal (written or verbal) is provided, Kings will automatically administratively withdraw the student after s/he has been absent for 10 consecutive school days (excluding scheduled breaks) and complete a refund calculation.
- If you have enrolled with Kings through an agency, you have a contractual relationship with your agent that may affect your ability to obtain a refund. Payments made via an agency will be refunded through the agent and you will need to speak to your agency to confirm your final refund amount.
7. Academic decisions
Kings and/or Concordia reserves the right to determine the best study plan for any student and to exclude from class any student who, for reasons of performance or ability, is not qualified to enter or remain in that class. For GO: Prepared, students are accepted into a study plan with understanding that successful completion of the study plan is contingent on satisfactory attendance and attainment of specified grades.
Students who do not meet the criteria for successful completion will not be allowed to proceed with their original study plan. Students may be offered alternative study options, including, but not limited to, retaking their course, and/or a change in their study plan. A change in study plan may involve additional time and cost with regard to tuition and accommodation fees.
Students are accepted in good faith into the Kings program on the basis that the certification they provide meets the admissions criteria. If, however, the results from assessments upon arrival indicate that a student’s level of English or academic proficiency is significantly different than the one claimed and is lower than the one required for their program, then the student will be formally advised of the results and of applicable options. A change in study plan may involve additional time and cost with regard to tuition and accommodation fees.
A student, either individually or through his/her representative, who has submitted any documentation or certification to meet the admissions criteria which is later found to have been falsified is subject to immediate expulsion from the Kings program.
If your work, attendance, or conduct is unsatisfactory you will be subject to Kings and/or Concordia disciplinary procedures. These procedures may lead ultimately to suspension or expulsion. Travel and other costs incurred as a result of suspension or expulsion must be met by the student or student’s guardian.
Attendance is compulsory for all students and is a condition of a US student visa. Nonattendance of students holding a Kings I-20 is reported to the Department of Homeland Security.
Students attending the GO: Prepared Program will be governed by and subject to Kings' standards of academic conduct. Students residing in accommodation provided by Concordia College are subject to, and must adhere to, Concordia College’s Community Standards found at: www.concordia-ny.edu/academics/catalog-and-calenda...
All students will be accommodated in housing facilities on campus at Concordia College. Housing assignments will be made only after receipt of the housing application form, and placements will be based on arrival time, duration of program and student’s age.
All students are expected to abide by Concordia College housing policies found in the student handbook: www.concordia-ny.edu/academics/catalog-and-calenda...
Students arriving between 10pm and 6am or arriving outside of the designated start dates may be asked to book alternative accommodation until accommodation becomes available and/or be required to book an airport transfer.
- Accommodation weeks are from Sunday to Saturday. Arrivals past 10pm require an airport transfer.
- Any student arriving Saturday and/or departing Sunday will be charged for (an) extra night(s) and must book an airport transfer.
- Any student arriving Monday–Friday will be charged a full week and must book an airport transfer.
All Kings students must have appropriate accident and medical insurance during their time in the USA. Insurance to cover personal property, breakages, loss and damage is also strongly recommended.
Insurance is provided through Kings. Students will be automatically invoiced for
insurance throughout the full length of their program. Insurance booked through Kings is charged at a weekly rate.
11. Publicity materials
Kings Education periodically uses electronic and traditional media for publicity or educational purposes.
In signing these Terms & Conditions, permission is given to Kings and its agents to use the student’s image (photographs and/or video) and personal educational records for use in Kings publications, including, but not limited to, videos, emails, recruiting brochures, newsletters, and magazines, and to use the student’s image in electronic versions of the same publications or on the Kings website or other electronic forms of media.
This permission may be revoked at any time upon providing written notice to Kings. Until such revocation is made, this consent shall remain in effect with the student’s educational records and image continuing to be available to Kings for use in publications.
The right to inspect or approve the finished photographs or printed or electronic matter that may be used in conjunction with them now or in the future is also hereby waived.
12. Federal Holidays and College closure
Tuition is not given on federal holidays (2020: January 1, January 20, May 25, July 3, September 7, November 26 – 27, December 25; 2021: January 1, January 18, May 31, July 5, September 6, November 25 – 26, December 24). The School is also closed between December 21, 2020 and January 3, 2021 inclusive (schools re-open January 4, 2021).
13. Force Majeure
Kings is not responsible for any events outside our reasonable control which may cause the closure of part or all of the School, housing, or host facilities and the cancellation or modification of any classes, courses or other services or materials Kings provides. Events outside our reasonable control may include, without limitation, war, riot, civil strife, industrial dispute, terrorist activity, state or federal mandate, disaster, storm or other extreme weather conditions, flood, plague and infectious disease. Kings will not be responsible for any costs incurred by or on behalf of the student as a result of any such case. No refunds will be given under this Section.
Kings will not be liable under any circumstances for any failure to provide any services whatsoever if that failure is caused directly or indirectly by actions or circumstances
beyond Kings’ control. Any damage caused by a student to college property or to a residence, whether intentional or not, will be charged to the student or students responsible. Students in residential accommodation are jointly liable for shared facilities and Kings reserves the right to recover costs for damage and exceptional cleaning at any time.
Students hereby voluntarily release, hold harmless and agree to indemnify Kings, its agents, officers, employees, successors and assigns from any liability resulting from any claims, suits, procedures, costs, expenses, including attorney’s fees, and causes of action of whatever kind or nature, including, but not limited to, a claim of Kings’ negligence, resulting from any damage, loss, personal injury, disability, medical expenses, property damage or theft, arising from or out of the student's attendance or participation in the Kings program.
15. Student Information
Through the Kings GO: Prepared Program application, students are sharing their information with Kings Education and Concordia College. The admissions decisions are shared between Concordia College and Kings. The student will then be asked to sign a release form authorizing Kings and Concordia College to share information about the student once matriculated with parents and/or representatives. It is part of the unique nature of the GO: Prepared Program that Kings provides constant feedback about academic performance and/or financial issues to individuals involved in the student’s success.
In any dispute arising out of this contract, the parties expressly agree to submit to the jurisdiction of the courts of the USA having jurisdiction in the matter in question.
17. Medical intervention
The student or guardian (if under 18) grants authorization and consent to Kings to administer general first aid treatment for any minor injuries or illnesses experienced by the student. If the injury or illness is life threatening or in need of emergency treatment, Kings is authorized to summon any and all professional emergency personnel to attend, transport, and treat the student and to issue consent for any X-ray, anesthetic, blood transfusion, medication, or other medical diagnosis, treatment, or hospital care deemed advisable by, and to be rendered under the general supervision of, any licensed physician, surgeon, dentist, hospital, or other medical professional or institution duly licensed to practice in the state in which such treatment is to occur. The student or guardian agrees to assume financial responsibility for all expenses of such care. Once medical/hospital treatment is completed, the student may be released back to Kings. The student or guardian (if under 18) agrees to allow Kings to contact and speak with the student's physician/dentist.
If you feel contrary to this, please advise us in writing, so that we may keep a copy of this in the student's file and we therefore act in accordance with your wishes. Students will be required to provide medical history documentation prior to arrival in the US.
18. Activities and excursions
It is understood that students may participate in off-site social activities and excursions organized by Kings and/or external providers.
If your child is under 18, a guardian's permission is understood to be given for them to participate. Please advise Kings in writing if permission is not given in order to act accordingly.
19. University Progression
Students must meet the admissions requirements of all host and progression institutions in which they intend to transfer. All host and progression institutions reserve the right to amend their admission criteria independent of Kings.
Back to top