Last updated January 2024
Kings reserves the right to change prices/course timetables etc. at any time prior to registration and to make additions or amendments to these terms and conditions by giving one month's written notice to all affected parties.
Acceptance of a place
To accept a place you will need to make an Acceptance Payment and return a signed copy of our Acceptance Forms sent with the offer of a place. A place on the course and in accommodation is not held until these are received. Once received, a place on the course and in the selected accommodation is held until further fees become due 4 weeks prior to the start of the course.
The Acceptance Payment comprises:
Registration Fee (including initial CAS fee if required free of charge) and Refundable Deposit.
Once we have received the Acceptance Payment & a full set of application documents we will provide all relevant visa documentation including a CAS. Students from a country without a UKVI differentiation agreement will be asked to pay tuition fees in full in order to receive a CAS. Please advise us as soon as the visa is granted.
Payment of fees
All fees are due 4 weeks prior to the start of the course. The place may be at risk if we do not receive payment on time. Details of how to pay are included on our invoices and Fee Confirmations. Payment by termly instalment is available on request for courses of a minimum of 3 terms. Fees generally increase by inflation annually so payments by instalment may be subject to fee increases. Payment of your refundcable deposit holds the fees stated on your ‘Confirmation of Fees’ sent with your offer. These fees are held until 4 weeks prior to the start of term which is our payment deadline. Fees remaining to be paid after the deadline, including payment by instalment are subject to increase and will be charged at the fees applicable at the time of study. Students will not be allowed to attend classes as long as fees are outstanding and may be required to leave the course. Students progressing to the next academic year wil have to pay fees for the next Academic Year by May to hold their place on the course in accommodation.
In the case of a cancellation, the registration fee and insurance fees are non-refundable.
Due to visa refusal:
Any tuition and accommodation fees paid will be refunded to the fee payer plus the deposit on production of the visa refusal letter. However accommodation fees will be retained if you have asked us to hold accommodation for you after the start of term while you wait for your visa. No refunds are given if the visa application was refused because it was not considered to be genuine.
For any other reason more than 4 weeks prior to the start of the course:
Any tuition and accommodation fees paid will be refunded plus deposit.
For any other reason less than 4 weeks before the start of the course:
Any tuition and accommodation fees paid will be refunded and the deposit retained.
For any other reason after the start of the course:
A full term's notice is required, so tuition and accommodation fees will be retained accordingly and any remaining balance refunded including the deposit. Deposits are not refunded if fees in lieu of notice are due and have not been paid in full.
|Will my fees be refunded?
|More than 4 weeks
|Less than 4 weeks
|After course start
|First term's tuition & accommodation
|Any additional terms paid
1 Deposits are not refunded if fees in lieu of notice are due and have not been paid in full
2 A full term’s notice is required, so tuition and accommodation fees will be retained accordingly and any remaining balance refunded including the deposit
Post arrival refunds
Bank charges: All refunds are paid minus any bank charges.
Tuition and Accommodation Fees: Any fees paid in excess of one term refunded to the fee payer if notice has been given to cancel/withdraw.
Deposits: Refunded to the fee payer minus deductions for any disbursements or damages within 21 days after student’s departure.
Late arrivals: No refunds or deductions for tuition or accommodation for students who arrive after the start of term.
Exclusions: No refunds are given for students excluded from school for disciplinary reasons.
Insurance: No refunds are given if the student has travelled.
A full term’s notice in writing to the Principal is required to withdraw from a course or accommodation after it has started. Any refunds are given after a term’s tuition and accommodation fees are deducted as a cancellation charge in lieu of notice.
The Colleges reserve the right to determine the best course of study for any student and to exclude from class any student who, for reasons of ability or performance is not qualified to enter or remain in that class. Students will not be allowed to start any part of their study plan for which they have not reached the minimum entry requirement.
If a student’s work, attendance or conduct is unsatisfactory, they will be subject to the College’s disciplinary procedures. These procedures may lead ultimately to exclusion. In the event of exclusion, fees are not refunded.
Attendance is compulsory for all students and is a condition of a UK visa. Non-attendance of visa nationals is reported to UKVI.
Students may defer entry to the next intake once, if a further deferral is required a student’s application may need to be reassessed. Deferred study plans will be subject to fees applicable at the time of study.
Kings acts solely as agents (and not as principals) in the arranging and providing of homestay accommodation for students.
Notice to withdraw from homestay or residence is one term. Prices are per term.
No refund is given for early departure but a charge will be made for any extra nights.
Students who move out without the proper notice period will be charged one term’s fees in lieu of notice.
Students under 18 wishing to move into private accommodation must seek approval from the Principal and provide written consent from parents.
At Kings it is a requirement until the end of the term in which the student becomes 16. We reserve the right to insist that any student has a Guardian while studying with us if we consider it to be necessary.
Relationship and Sex Education
This is a compulsory part of the National Curriculum in the UK. Parents/guardians need to contact the Principal for their child/ward not to participate in these lessons.
Consent for activities for under 18s
The trips and activities covered by this consent include: all term-time educational visits, trips, adventure activities and off-site leisure and sporting fixtures whether organised by Kings or by a third-party provider (including residential trips) which take place during the term of the course but may occur during or outside usual teaching hours or at weekends.
Parents/Guardians will be sent information about any trip or activity before it takes place if we believe that it presents an unusually high risk. We shall take a common sense and proportionate approach to any risks posed by an out of school activity. We shall ensure that any providers of activities or transport are appropriately licensed (under such legislation as the Adventure Activities Licensing Regulations 2004).
You can, if you wish, tell the school that you do not want your child to take part in any particular school trip or activity.
Details of the type of activities and trips we consider covered by this consent are set out in our literature
Kings Education will not be liable under any circumstances for any failure to provide services whatsoever if that failure is caused directly or indirectly by industrial action or by circumstances beyond the College’s control. Any damage caused by a student to College property, to the homestay property or to a residence, whether intentional or accidental will be charged to the students responsible. Students in residential accommodation are jointly and severally liable for shared facilities and the College reserves the right to recover costs for damage and exceptional cleaning.
All Kings’ students must have appropriate accident and medical insurance. Insurance to cover personal property, breakages, loss, damage and cancellation fees is advised. Kings recommend Endsleigh Insurance which will be arranged on receipt of the Acceptance Payment unless proof of alternative cover is provided. Proof of alternative cover must be provided to confirm a student’s place.
Any information provided to Kings may be held on computer and used by Kings in accordance with its Data Protection registration and the UK Data Protection law. Kings is obliged to provide UK contact details and attendance information to UKVI. Please see our Privacy Notice
Kings colleges are closed on public holidays and there are no classes on these days. There is no reduction in tuition fees for public holidays.
In any dispute arising out of this contract, the parties expressly agree to submit to the jurisdiction of the courts of England and Wales having jurisdiction in the matter in question.
We hope that the services we provide are of the standard you would expect of Kings at all times, but if you need to make a complaint our complaints policy is available on our website.
Kings Policies and Procedures
Go to all Kings policies
Kings Under 18s guide outlining consent, supervision, curfews can be found here:
View Kings Under 18s Guide