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Provide the highest level of pastoral care to our students/span>

Key facts


  • Oxford, UK

Reporting to

  • Senior Welfare Officer

Type of contract

  • Full-time

Closing date for applications

  • 15 November 2019

How to apply

  • To apply for this position, or to request further information, please contact:  

The role

The Welfare Officer (WO) is a Deputy Safeguarding Lead and holds a pivotal position at Kings Oxford. Kings is registered as a boarding school with the Department for Education and the Welfare Officer (Deputy Safeguarding Lead) is required to support the Designated Safeguarding Lead in all matters of Safeguarding and Child Protection at Kings Oxford, and potentially take the lead in the SWO’s absence. Ensuring the highest level of pastoral care is offered to our students and all Safeguarding and Child Protection needs are met and maintained. This compliance is in line with the National Minimum Standards for Boarding Schools and the Ofsted Common Assessment Framework and Standards for Inspection of Boarding and Residential Schools.

To make a significant contribution to the success of each student’s journey throughout their time at Kings Oxford. Work closely with the Welfare team, but also be proactive, in promoting Spiritual, Moral, Social and Cultural development, helping students to take care of their mental and physical health, as well as managing their independence. Identifying and supporting the individual needs of the student through regular meetings with the support staff; This includes working closely with the Accommodation Team to identify and solve student housing issues.

When urgent safeguarding matters arise outside standard working hours, there is an expectation members of the welfare team are available to contact, respond and support the situation.

Main responsibilities and duties

  • Being a Deputy Safeguarding Lead supporting, and deputising for the Designated Safeguarding Lead.
  • Ensure all matters related to safeguarding are dealt with promptly and effectively, following the standard practices outlined in the Kings safeguarding and child protection policy and local practices specifically. Working closely with Social Services, Guardians, MASH and LADO and other outside agencies as/when required.
  • Support the Designated Safeguarding Lead in arranging and conducting statutory safeguarding training to staff and host families, new and existing, ensuring all training records are maintained, current and up to date.
  • Proactively promote the Spiritual, Moral, Social and Cultural development (SMSC) of our students, working closely with the Welfare team and SMSC Coordinator. This includes arranging talks from outside agencies (police, social services, health workers, appropriate guest speakers) as well as preparing and delivering your own talks on topics such as: maintaining a safe, healthy lifestyle; eating and exercise; GP registration and personal health; independent living skills; sex education; drug/alcohol education; e-safety.
  • Assist long-term students (over a 6 month stay) with GP registration.
  • Participate in regular safeguarding and pastoral care meetings, completing meeting minutes, follow ups and action any improvement points outlined.
  • Work closely with the other core staff members including tutors, DOS, ADOS, Course Directors, Residential staff and key administration team members on student pastoral care and accommodation needs.
  • Induct new students with specific emphasis on U16s and be available to students during breaks, lunchtimes and immediately after lessons.
  • Arrange GP visits and accompany students to hospitals/specialist appointments as necessary.
  • Assist in updating all the required termly report information in line with the deadlines set by the Principal and Central Kings team.
  • Support and cover Student Services duties at St Michael Street campus by occasionally being based on reception to support student needs.
  • Be a key holder and fire marshal and must be comfortable with the responsibility this entails.
  • Communicate professionally, effectively and meeting expectation on the turnaround time on dealing with student queries.
  • Assist the Accommodation team with such things as booking reports, accommodation bookings and visits to homestay/private accommodation provider; and work with the SWO to manage safeguarding compliance for homestays.
  • This role is predominantly based within the City Centre Campuses but the post holder will be required to work at other Kings Oxford campuses and residential sites and to travel to Homestay providers as necessary.
  • Adhere strictly to the Kings policies and procedures as outlined in the staff handbook.

It is understood that the WO’s job is likely to evolve over time and that relationships, responsibilities and duties are likely to change to reflect changes in the college.

In addition:

  • To actively contribute to the School Development Plan
  • To undertake any appropriate training to fulfil your post, primarily Level 3 (DSL) Safeguarding training.
  • To undertake such other duties as may reasonably be asked of you by your direct Line Manager or a Senior member of staff.

Emergency on Call

Kings Oxford offers a 24-hour emergency facility to our students and cover is required during all periods of closure including bank holidays, Easter and the Christmas period. You will be required to be on the emergency on call weekday and weekend rota. The number of emergency on call periods you must contribute to will depend on the number of staff on this rota. Responsibilities are defined within the emergency on call job description as well as rates of pay, full training will be provided.

Person Specification

Kings Education is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.

Applicants must be able to demonstrate:

Professional Experience

  • Evidence of being able to work independently while maintaining the highest standards
  • Evidence of a creative and proactive approach to work
  • Evidence of creating and giving presentations
  • Evidence of dealing with complex problems
  • An understanding of pastoral issues in teenagers and young adults
  • Preferably some safeguarding experience

Personal attributes

  • Self-starter
  • Temperamentally suited to working collaboratively as a member of a team and to being in constant contact with students
  • Caring of the wellbeing of others
  • Able to prioritise
  • Able to work confidentially
  • Sympathetic to the needs of a multi-cultural environment
  • Works well within a team

Formal qualifications

  • Minimum Grade C in GCSE Maths and English

Desirable attributes include

  • Advanced Safeguard Training
  • Degree
  • TEFL or CELTA qualification

How to apply

To apply for this position, or to request further information, please contact:

Closing date for applications: 15 November 2019

Interviews will commence on: week commencing 18 November 2019

Successful appointment will be dependent upon:

  • Enhanced DBS check
  • Confirmation of right to work in the UK
  • Satisfactory references (including confirmation of no child safeguarding concerns)

Thank you for your enquiry.
We'll be in touch soon.
The Kings Admissions Team