Managing a range of processes for the UK Operations team

  • General administrative duties specifically in support of the University Relationships Manager
  • Support the running of the Kings Advanced Level Foundation (ALF), in the UK and in Kings Partner Schools (KPS)
  • Central support of university application process and university liaison
  • Data entry and statistical analysis of various aspects of UK Operations using CRM and other sources
  • Support efficient administrative processes for the UK Operations team

Key facts


  • Brighton, UK

Reporting to

  • University Relationships Manager

Type of contract

  • Full-time permanent

Application deadline

  • 21st October 2022

The role will be responsible for managing a variety of processes for the UK Operations Team. Their activity will be guided by the University Relationships Manager, and they will be key in supporting efficient administration for 3 main areas:

1. Administration of the Kings Advanced Level Foundation:

  • Communicating with UK Subject Coordinators re annual cycle of course
  • Administering contracts and payments for Subject Coordinators
  • Distributing assessment writing schedules
  • Distributing/collecting assessments
  • Ensuring consistent formatting for assessments
  • Ensuring additional payments are made for assessment writing and marking
  • Setting up of Teams (Microsoft Teams) relating to various groups associated with ALF in UK schools and KPS
  • Updating student lists
  • IAB Panels administrative support
  • Arranging additional training for Medic students
  • Supporting University Relationships Manager with administration of Pearson Assurance annual Audit

2. UK University administration/UCAS support

  • Note taking of UCAS Forum meetings
  • Support of University Liaison Manager when tracking applications and commission payments
  • General administration of UCAS application process as guided by University Liaison Manager
  • Support of University Relationships Manager when liaising with schools re university activity engagement

3. UK Operations administrative support

  • · Collection and presentation of UK School and KPS academic results and progression data – including CAT 4 assessments
  • Support of UK Director of Operations and Director of Admissions (under guidance of the University Relationships Manager) with data for Quarterly Review meetings
  • Set up of Academic Calendar Teams meetings
  • Other general administrative duties required by Operations team

Person specification

The successful candidate will offer a combination of excellent communication skills, the ability to maintain consistent processes and to build rapport with a wide variety of people across the Operations of Kings schools.

The strongest candidates will:

  • Promote a passion for education and strong background in the support of administrative processes
  • Have good experience of working using a variety of software – including excellent knowledge of all Microsoft Outlook applications
  • Be detail and process orientated, thrive on working to deadlines and achieving clearly defined KPIs, able to take the initiative, working effectively both independently and as a team-player
  • Demonstrate good problem-solving skills, emotional and cultural empathy and intelligence, integrity, resilience, flexibility, energy and a good sense of humour

How to apply

For further information and a job specification, please write to Elaine Lucas:

Interviews will commence upon receipt and consideration, therefore it is in your interest to apply as soon as possible.

Competitive salaries and conditions are on offer.

Kings is an Equal Opportunities employer and we adhere to the principles of equal opportunity in all aspects of our recruitment process.

It is Kings Education's policy not to communicate further with applicants other than those who are shortlisted for a position.

Thank you for your enquiry.
We'll be in touch soon.
The Kings Admissions Team