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Provide the highest level of pastoral care to our students/span>

Key facts


  • Oxford, UK

Reporting to

  • Principal

Closing date for applications

  • 3 December 2019

Type of contract

  • Full-time

How to apply

  • To apply for this position, or to request further information, please contact:  

The role

The Senior Welfare Officer (SWO) role holds a pivotal role at Kings Oxford being the Designated Safeguarding Lead. Kings is registered as a boarding school with the Department for Education and the SWO is required to lead in all matters of Safeguarding and Child Protection at Kings Oxford. Ensuring the highest level of pastoral care is offered to our students and all Safeguarding and Child Protection needs are met and maintained. This compliance is in line with the National Minimum Standards for Boarding Schools and the Ofsted Common Assessment Framework and Standards for Inspection of Boarding and Residential Schools.

This role will lead and ensure all compulsory training for staff and host families is completed, necessary meetings conducted, documented and followed up, students of concern listed and necessary information shared only where appropriate.

The SWO will have overall responsibility for managing and dealing with a wide range of welfare issues, ensuring students feel secure, safe and happy and flourish during their time at Kings Oxford. Helping students to take care of their mental and physical health, as well as managing their independence.

The SWO directly manages the Welfare Officer, SMSC Coordinator and Activities Lead. This role will also manage the accommodation team in relation to the safeguarding and wellbeing of the students. Working closely with all Deputy Safeguarding Leads, the Principal, Senior teaching and non-teaching staff and teachers.

Main responsibilities and duties

  • Being the Designated Safeguarding Lead and nominated Child Protection Officer for the school, leading a team of Deputy DSLs
  • To lead in all compliance elements of Safeguarding and Child Protection including managing attendance, ensuring all Kings Policies are read, understood, followed and implemented successfully into the Kings Oxford environment. Ensuring the college is OFSTED/BC and DfE compliant in areas of safeguarding and Child Protection
  • Lead and deal with all matters related to safeguarding and ensure they are dealt with promptly and effectively. Working closely with Social Services, Guardians, MASH and LADO and other outside agencies as/when required
  • Lead and arrange safeguarding meetings, completing meeting minutes, follow ups and action any improvement points, working closing with other key members of the Kings team
  • Arrange and deliver safeguarding training to staff and host families, storing all this information. Having a system in place to monitor when refresher training is required and the training of new staff and host families
  • For the recruitment of new host families completing the required compliance checks before approving them and passing them onto the accommodation department
  • Being responsible for all renewal, new additional host family members into a household and children turning the age of 16 DBS checks. Being able to identify in advance the renewals and children turning 16 listing of when the DBS check needs to take place to ensure we meet all aspects of compliance
  • Work closely with Social Services and Guardians, working with the accommodation team to ensure private fostering arrangements are in place
  • Lead and manage the induction of new students across all sites, working with the key staff member within the Academic, EFL and Accommodation Department. Creating and implementing an effective induction programme covering all aspects required and needed
  • Take responsibility in collecting, processing and communicating student’s medical information and other personal data (in line with privacy regulations)
  • Be proactive in promoting and safeguarding the welfare and wellbeing of Kings’ students, supporting their individual needs
  • Help to create a safe, welcoming and secure environment in which all students can flourish, improve their English, make progress in their studies and develop their independence. Be proactive in ensuring students adapt to their new lifestyle, educational environments, homesickness, stress, adolescent emotions etc
  • Arrange and action termly meetings with all under 18 students at St Josephs and monitor the same is being done in the city centre campus
  • Devise and implement pastoral procedures and take responsibility for setting up, monitoring and acting on student pastoral care plans
  • Arranging GP visits, accompanying to hospitals, specialist appointments as/when required
  • Intervene to support students at points of the disciplinary process
  • Devise and be responsible for the college PSHE programme, including arranging visits by other agencies (police, social services, health workers, guest speakers as appropriate). Working towards having an enhanced programme in place. Be proactive in advising on maintaining a healthy lifestyle: eating, exercise, GP registration, personal health, independent living skills, sex education, drug/alcohol education and e-safety
  • Coordinate the schools Flourishing activity and SMSC programme with the leads
  • Communicate professionally, effectively and meeting expectations on the turnaround time on dealing with student queries
  • To have a system in place for providing key required information into the termly review
  • To take part in the school’s process of Performance Management/Appraisal. In addition, if the post requires managing other members of staff, ensuring all aspects of their PM are effectively carried out
  • Be available to students during breaks and at lunchtime

It is understood that this role is likely to evolve over time and that relationships, responsibilities and duties are likely to change to reflect changes in the college.

In addition:

  • To actively contribute to the School Development Plan
  • To undertake any appropriate training to fulfil your post, primarily Level 3 (DSL) Safeguarding training.

Emergency on Call

Kings Oxford offers a 24-hour emergency facility to our students and cover is required during all periods of closure including bank holidays, Easter and the Christmas period. You will be required to be on the emergency on call weekday and weekend rota. The number of emergency on call periods you must contribute to will depend on the number of staff on this rota. Responsibilities are defined within the emergency on call job description as well as rates of pay, full training will be provided.

Person Specification

Kings Education is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.

Applicants must be able to demonstrate:

Professional Experience

  • Minimum of 2 years’ experience working within a Welfare role
  • Experience in working at Level 3 (DSL) Safeguarding
  • Experience working within a college/school environment or similar institution
  • Evidence of dealing and leading on complex problems
  • An understanding of pastoral issues in teenagers and young adults
  • Experience in maintaining standards, working to policy and having robust and cohesive systems in place for the management of safeguarding and wellbeing of students
  • Evidence of being able to work independently whilst maintaining the highest standards
  • Evidence of a creative and proactive approach to work

Personal attributes

  • Self-starter
  • Temperamentally suited to working collaboratively as a member of a team and to being in constant contact with students
  • Caring of the wellbeing of others
  • Able to prioritise
  • Able to work confidentially
  • Articulate and accurate

Formal qualifications

  • Safeguarding qualifications to level 3 or above

Desirable attributes include

  • Experience working within a multicultural environment
  • Health and Social Care qualification or equivalent
  • Counselling qualification

How to apply

To apply for this position, or to request further information, please contact:

Closing date for applications: 3rd December 2019

Interviews will commence: upon receipt of suitable application

Successful appointment will be dependent upon:

  • Enhanced DBS check
  • Confirmation of right to work in the UK
  • Satisfactory references (including confirmation of no child safeguarding concerns)

Thank you for your enquiry.
We'll be in touch soon.
The Kings Admissions Team