To run external and internal
exams at Kings Brighton

Key facts


  • Brighton, UK

Reporting to

  • Academic Course Administrator

Type of contract

  • Part time, permanent

Anticipated start date

  • From 18 November 2019

Deadline for applications

  • 15 October 2019

How to apply

  • To apply for this position contact:

Role description

The role is crucial in providing efficient, well-organised and confidential running of the Kings Brighton External and Internal Examinations. It also includes other tasks related to general Academic Administration.

Duties and Responsibilities

  • Acquire full knowledge and understanding of all Kings Examinations (GCSE, A Level, Advanced Level Foundation and International Business Foundation), including the security issues of examinations
  • Acquire full knowledge and understanding of all Examination Boards used by Kings
  • Acquire full knowledge and understanding of using iSAMS (School management system) for exams entries and general Academic Administration
  • Collate entries for all students and programmes and ensure exam entries for all exam boards are sent within the deadline (usually February each year)
  • Prepare a year plan of all examination dates
  • Prepare room schedule for exams
  • Organise staff (internal and external) to invigilate exams, train staff for invigilation and ensure pay is recorded for external invigilators
  • Acquire full knowledge of dispatching examination scripts after completion
  • Collate and distribute exams and coursework assignments for marking and double marking (Foundation Programme)
  • Prepare paperwork for the Foundation programme Quality Assurance meetings (with the Academic Administrator)
  • Prepare Foundation transcripts and send them out to students/universities and post them via courier (with the Academic Administrator)
  • Collate exam results for quarterly and yearly reviews for the college and various stakeholders (with the Academic Administrator)
  • Organise and manage ordering of course book at the beginning of the new school term (September and January), liaising with Finance
  • Liaise with English Coordinator and Principal re: students being entered for IELTS exams online (externally) and ensure invoice is paid

During peak exam season (9 weeks a year), additional hours outside of contract will be required (full time role).

Person Specification

Kings Education is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.

Applicants must be comfortable working as a member of a team and with teachers and students. They must have a warm and positive attitude towards young people from other countries and the inter-personal skills necessary to work with them.

They must be administratively highly efficient with a high degree of competence in the use of standard IT resources.

Applicants must be able to demonstrate:

Professional experience

  • A good working knowledge of the International Education Industry
  • Experience in an exams officer / exams assistant environment is strongly preferable
  • Excellent administrative skills and proficient in databases, Word and Excel
  • A native English speaker or have a near native level of English speaking and writing skills
  • An understanding of child safeguarding procedures

Personal attributes

  • Ability to work alone and within a team environment
  • Flexibility, adaptability and ability to cope with changing priorities
  • A positive ‘can do’ approach to work
  • Demonstrates high level of professional conduct
  • Demonstrates respect for equal opportunities and respect for race and diversity
  • The ability to work at speed and still maintain accuracy and attention to detail
  • Outstanding organisational skills

How to apply

To apply for this position or to request further information, please contact:

Applications should be made by: 15 October 2019

Interviews will commence on: Provisionally 18 October 2019

Successful appointment will be dependent upon:

  • Enhanced DBS check
  • Confirmation of right to work in the UK
  • Satisfactory references (including confirmation of no child safeguarding concerns)

Kings is an Equal Opportunities employer and we adhere to the principles of equal opportunity in all aspects of our recruitment process.

It is Kings Education's policy not to communicate further with applicants other than those who are shortlisted for a position.

Thank you for your enquiry.
We'll be in touch soon.
The Kings Admissions Team